What are consolidated grant applications and what are their purpose?
A consolidated grant application combines related grants into one large grant application. This allows for the sharing and combining of information to produce one contract document, one grant agreement, and one set of appendices that apply to all the related grants. A consolidated grant also simplifies the review and tracking processes.
ESSA Consolidated Federal Grant Application combines the following grants:
Special Education Consolidated Grant Application (Federal) combines the following grants:
Knowledge is Power! We believe that knowing how, and which parts of, your consolidated grant applications affect your compliance reviews Empowers your LEA. Ensuring these items are correct within the grant applications ensures that there are no data discrepancies during the various compliance reviews; thus, relieving some of the “heat” from the compliance requirements. To help understand how the consolidated grants affect the compliance reviews, below are the connections the LEA should be aware of to ensure that they are correct.
Current AskTed Information
An LEA’s campus information as reported within AskTed populates the LEA’s campus information within the consolidated grants. Having current campus information such as active/inactive, grades taught (ie. K-5), as well as other information prevents issues and questions during TEA’s compliance review processes and as well as prevents a possible future grant amendment.
IDEA-B Excess Costs
The 2022-2023 Special Education Consolidated Grant Application (Federal) requires that LEA assure that the excess cost calculation will be performed as soon as possible after final expenditures have been reported for the 2021-2022 fiscal year. During the 2021-2022, Excess costs were not randomly validated by TEA. However, to ensure the requirement is met, it is advised that LEAs perform the calculation as soon as final expenditures have been reported.
Schedules within the Consolidated Grants
Because much of the data that appears within the grant application schedules are prepopulated, be sure to review the information in each schedule for accuracy and ensure the information is current. The following schedules have implications for compliance reviews:
LEA’s Option for MOE Voluntary Reduction
Schedule BS6016 of the Special Education Consolidated Grant Application, Section B. MOE Voluntary Reduction (Adjustment to Local Fiscal Efforts), allows an LEA the option to voluntarily reduce their Maintenance Of Effort (MOE) for 2022-2023 if the LEA’s state Determination Level is “Meets Requirements”, the LEA has not been identified as having “significant disproportionality”, and the LEA’s federal IDEA-B allocation for the current year is greater than the allocation for the preceding year. Go ahead and select this option even if you aren’t sure if your LEA qualifies – because if your LEA does qualify, it is a great exception to claim. However, to claim the exception, the LEA would have had to select the option.
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